Perth Hills Artisan Markets
Terms and Condition
1.STALL HOLDERS :
Perth Hills Artisan Markets reserve the right to accept or reject participants upon application, no further correspondence will be entered into (we do email all that apply).
Stalls/sites can not be sublet, franchised or sold onto any other party,
All stall holders will be emailed bump in and stall allocation along with any other relevant info a week before the event (we also send out extra helpful info so please check your emails if you have been excepted to an event).
Please email any exceptional circumstances that we should know about for your stall set up that we may need to take into consideration, ie wheelchair access.
Stall/Food Holders Permits will be supplied to be filled in and sent back to us to forward to shire for approval. Must be completed two weeks before the event.
2. FEES :
Upon the “big happy hello” please make payment asap (you do have a 7 day term, failure to pay will cancel your spot).
$100 full stall or $50 shared (upon availability), we are also introducing newbie seller fees of $50 for brand new to the market scene and we will require proof that you are new. $40 food permit is also applicable for shire food permit (we have a special year permit available for $120). Once payment is made your spot will be confirmed (payment due 7 days from invoice being sent to confirm). Please inform us in writing, via FB message or email of no-attendance and the reason why. If you decline your offer of a stall, no fee will apply. 75% refunds are available a month prior to event, half refund two weeks before event and no refund after that time frame. If you cancel due to double booking we will be charging a cancellation fee of 25%. Any monies owed two weeks out from event will incur a 25% admin fee.
SPECIAL OFFER book 6 events with us in a row and receive 20% discount, all must be booked at same time for offer to be valid.
Once payment is made your spot will be confirmed.
3. SHIRE PERMITS :
Stall/Food Holders Permits will be supplied to be filled in and sent back to the shire for approval.
Must be completed two weeks prior to event being held (so the sooner you get it back the sooner it is processed and the sooner we are organised for the event).
Food vendors will need to supply copies of relevant shire approvals ie Commercial Kitchen Licence.
All vendors are required to have $10 million Public and Product Liability $20 Million for High Risk (a copy of certificate is required).
All products must be made or designed in WA by yourself.
6.SET UP :
Vendors will commence set up from 7am (you will be advised your set up time) and will be required to have your stall set up by 9am for opening of 9.30am (this allows you time to breath before the day starts). Entry to sellers will not be allowed after 9am.
Please ensure that all gazebo’s are secure (no tent pegs are allowed) please use weights to hold tents down. All ropes, cords and table legs must be positioned in a manner that will not cause an obstruction or be a risk to vendors or public alike. Remember to check all overhead items will not cause obstruction or harm.
We are that you be courteous and respectful, and yes patient during the set up procedure. This will ensure a stressless setup for all.
7.PACK UP :
Vendors are required to trade for full day (till closing time of 3pm). Vehicles may only be driven onto the grounds when the organisation staff deam it safe to do so.
Vendors will be provided with a map of where you will park on the day. Please let us know if you require any special needs.
There is no power available at the venue, all vendors must supply own generator for powering vehicles.
There are toilet facilities on site.
Stallholders are responsible for the safety of the public within their allocated stall area and for the safety of their products sold.
Stall holders must ensure that all shelters, umbrellas, tables, display boards etc, are adequately secured.
Keep walkways cleared and report any hazards to the Events Coordinator, Fleur Adams immediately.
Stall holders must complete an “Incident Report Form” for any accident or incedent involving third parties. They are available from the main desk.
A first aid officer will be available on site. Please direct all incedents to this officer.
Smoking on site is prohibited.
All stall holders will be supplied with promotion material to put up in their local shops (every little bit helps to promote you not just the event) along with helping promote on FB and Instagram (we are building a community).
Please check in about running a raffle or giveaway on the day.
14. COMMUNITY ORGANISATIONS
Chat to us about having a community stall as we love to help our community with fundraising stalls, info booths and community projects.
Please ensure that you place all valuables out of site of patrons. The Perth Hills Artisan Markets take no responsibility for either theft of personal items or that from your stall or person.
16.WASTE MATERIAL :
Please ensure that your site is left free from all rubbish by placing waste material in the bins provided (ie food scraps, plastics bags).
All stallholders are responsible for the storage and removal of their own rubbish.
Large boxes and packaging materials are NOT to be disposed of onsite and stallholders are responsible for removing this off the site.
No packing/boxes/green waste from food vans/cartons are to be left behind.
General rubbish and recycle bins will be provided on site for public use.
17.DISCLAIMER OF LIABILITY :
Vendors will indemnify “Perth Hills Artisan Markets” from any damage, expenses or liability arising from any injury or damages to any person, including the general public, other stall holders, occurring either in the space occupied by the participants or elsewhere arising out of its occupancy or anything connected with occupancy.
18. EVENT CANCELLATION :
Perth Hills Artisan Markets reserves the right to cancel any market event up to 12 hours prior to its scheduled time.
Perth Hills Artisan Markets will inform vendors via e-mail of event cancellation with as much notice as possible.
Event cancellation by Perth Hills Artisan Markets will occur for the following reasons:
- Safety (severe weather warnings).
What happens if Perth Hills Artisan markets cancel an event.
- If an event is cancelled by Perth Hills Artisan Markets, vendors are entitled to a full refund of their stall fee, minus an administration fee of $15.
- If an event is cancelled by Perth Hills Artisan Markets due to Safety (severe weather warnings), vendors are entitled to a 50% refund of their stall fee.
19.EMERGENCY CONTACTS :
Should you require assistance due to a medical emergency, electrical, structural or behavioural problem please contact
Fleur Adams on 0410 204 693
Failure to comply with these conditions may result in exclusion from future events.